COURSE OVERVIEW:

Welcome to the course on Project Procurement Management Essentials. This course is designed to provide project managers, procurement officers, and other professionals involved in project management with the essential knowledge and skills needed to manage procurement processes effectively. By understanding and applying the principles of procurement management, you will be able to ensure that your projects acquire the necessary goods and services on time, within budget, and to the required quality standards.

We begin with an introduction to project procurement management, defining what it entails and why it is important. Procurement management involves the processes necessary to purchase or acquire products, services, or results needed from outside the project team. Understanding key concepts and terminology will provide a solid foundation for the course. The objectives of procurement management include obtaining the best value for money, ensuring timely delivery of goods and services, and maintaining quality standards.

The procurement management framework outlines the components and processes involved in managing procurement activities. This section will cover the integration of procurement management with overall project management processes, highlighting how effective procurement contributes to project success. Key stakeholders, including project managers, procurement officers, vendors, and suppliers, and their roles in the procurement process will be discussed.

Developing a procurement management plan is crucial for guiding procurement activities throughout the project. We will explore the purpose and importance of this plan, its key elements, such as procurement strategy, risk management, and performance metrics, and the process for obtaining approval and establishing a baseline.

Procurement planning involves identifying the project's procurement needs and defining the requirements for goods and services. This section will cover techniques for identifying procurement needs, defining procurement requirements, and budgeting for procurement activities to ensure alignment with the overall project budget.

Market research is essential for understanding the supply market and identifying potential vendors. We will discuss market analysis techniques, how to identify and evaluate potential vendors, and how to assess market conditions to make informed procurement decisions.

Solicitation planning involves developing procurement documents and strategies for soliciting bids from vendors. This section will cover the development of procurement documents, various solicitation strategies, and the preparation of requests for proposals (RFPs).

Selecting the right vendor is critical for project success. We will explore the evaluation criteria for assessing vendor proposals, the process of conducting bidder conferences, and techniques for scoring and ranking bids to select the most suitable vendor.

Understanding different types of contracts and selecting the appropriate contract type for procurement activities is essential. This section will cover fixed-price contracts, cost-reimbursable contracts, and time and material contracts, highlighting their advantages and disadvantages.

Effective contract management ensures that the terms of the contract are met and that any changes are managed properly. We will discuss administering contracts, monitoring vendor performance, and managing contract changes to ensure successful procurement outcomes.

Procurement activities involve various risks that need to be managed proactively. This section will cover identifying procurement risks, strategies for mitigating these risks, and contingency planning to handle unforeseen issues.

Ensuring the quality of goods and services procured is crucial for project success. We will explore methods for ensuring supplier quality, implementing quality assurance and control processes, and handling non-conformance to maintain high-quality standards.

Building and maintaining good relationships with suppliers is essential for smooth procurement processes. This section will cover strategies for building strong supplier relationships, effective communication techniques, and managing supplier performance to ensure long-term success.

By the end of this course, you will have a comprehensive understanding of project procurement management and be equipped with the tools and techniques necessary to manage procurement activities effectively. This will enable you to contribute to the overall success of your projects by ensuring that all procurement activities are carried out efficiently and effectively.

LEARNING OUTCOMES:

By the end of this course, you will be able to understand the following topics:

1. Introduction to Project Procurement Management

• Definition and Importance
• Key Concepts and Terminology
• Objectives of Procurement Management

2. Procurement Management Framework

• Components of the Framework
• Integration with Project Management
• Key Stakeholders and Their Roles

3. Developing Procurement Management Plan

• Purpose and Importance
• Key Elements of the Plan
• Approval and Baseline

4. Procurement Planning

• Identifying Procurement Needs
• Defining Procurement Requirements
• Budgeting for Procurement

5. Conducting Market Research

• Market Analysis Techniques
• Identifying Potential Vendors
• Evaluating Market Conditions

6. Solicitation Planning

• Developing Procurement Documents
• Solicitation Strategies
• Request for Proposal (RFP) Preparation

7. Vendor Selection Process

• Evaluation Criteria
• Bidder Conferences
• Scoring and Ranking Bids

8. Contract Types and Selection

• Fixed-Price Contracts
• Cost-Reimbursable Contracts
• Time and Material Contracts

9. Contract Management

• Administering Contracts
• Performance Monitoring
• Managing Contract Changes

10. Risk Management in Procurement

• Identifying Procurement Risks
• Mitigating Risks
• Contingency Planning

11. Quality Management in Procurement

• Ensuring Supplier Quality
• Quality Assurance and Control
• Handling Non-Conformance

12. Supplier Relationship Management

• Building Supplier Relationships
• Communication Strategies
• Managing Supplier Performance

COURSE DURATION:

The typical duration of this course is approximately 3-4 hours to complete. Your enrolment is Valid for 12 Months. Start anytime and study at your own pace.

COURSE REQUIREMENTS:

You must have access to a computer or any mobile device with Adobe Acrobat Reader (free PDF Viewer) installed, to complete this course.

COURSE DELIVERY:

Purchase and download course content.

ASSESSMENT:

A simple 10-question true or false quiz with Unlimited Submission Attempts.

CERTIFICATION:

Upon course completion, you will receive a customised digital “Certificate of Completion”.