COURSE OVERVIEW:

This course is designed to equip you with the essential knowledge and skills needed to effectively manage and maintain training and assessment records in compliance with regulatory requirements. In the vocational education and training (VET) sector, accurate and reliable record-keeping is crucial for ensuring transparency, accountability, and the integrity of qualifications awarded to learners.

In the first part of this course will provide you with a solid understanding of the various regulatory requirements governing record management in VET. You will explore key concepts such as the Unique Student Identifier (USI) System, Total VET Activity (TVA) Reporting, and data quality and integrity. Additionally, you will learn about Australian Qualifications Framework (AQF) certification documentation requirements, compliance with regulatory bodies, and the scope of registration for Registered Training Organisations (RTOs). Organisational procedures relating to maintaining training and assessment information, record-keeping, reporting, disseminating information to learners, navigating record information systems, and AVETMISS (Australian Vocational Education and Training Management Information Statistical Standard) overview will also be covered.

In the second part, you will learn how to effectively communicate with learners and provide them with relevant information about the training and assessment services provided by the RTO. You will learn to explain program content and assessment requirements clearly and concisely, confirm training schedules, and disseminate information to learners. You will also learn to collect, verify, and record personal learner information, progress, and training and assessment records in accordance with organisational and regulatory requirements. Organising certification documentation, completing final results, and providing data for national reporting purposes will also be addressed. Additionally, you will learn to identify, document, and address issues and irregularities encountered with recording and reporting activities within the scope of your role, and refer issues outside your scope to the appropriate personnel.

By the end of this course, you will be equipped with the knowledge and skills necessary to maintain training and assessment information effectively, ensuring compliance with regulatory requirements and contributing to the quality and integrity of vocational education and training delivery.

This course is designed to align with the content outlined in the Nationally Recognised Unit of Competency TAETAS411.

LEARNING OUTCOMES:

By the end of this course, you will be able to understand the following topics:

·       Vocational education and training (VET) regulatory requirements for record management

·       Unique Student Identifier (USI) System

·       Total VET Activity (TVA) Reporting

·       Data Quality and Integrity

·       Australian Qualifications Framework (AQF) certification documentation requirements

·       Compliance with Regulatory Bodies

·       Registered training organisation (RTO) Scope of Registration

·       Transition of training products

·       Organisational procedures relating to maintaining training and assessment information

·       Record keeping and reporting

·       Disseminating information to learners

·       How to navigate and use record information system

·       Training and assessment services provided by the registered training organisation

·       Requirements for collecting, recording and reporting VET information

·       AVETMISS Overview

·       Relationship to Organisational Record Management and Reporting Systems

·       Provide potential learners with relevant information about the training and assessment services provided by the RTO

·       Explain specific program content and assessment requirements to learners in a clear and concise manner

·       Confirm training schedule with required personnel and disseminate to learners         

·       Access, provide and explain relevant organisational policies and procedures relating to training and assessment services to learners according to organisational and legal requirements

·       Collect, verify and record personal learner information on record management system

·       Collect, verify and record learner progress and training and assessment records according to organisational and regulatory requirements

·       Confirm and record additional requirements according to organisational and legal requirements

·       Organise certification documentation and statements of attainment according to national reporting requirements

·       Complete final results and distribute to required personnel

·       Finalise, check and provide data for national reporting purposes within scope of own role to required personnel

·       Identify, document and address within scope of own role issues and irregularities encountered with recording and reporting activities

·       Refer issues and irregularities outside the scope of own role to required personnel

COURSE DURATION:

The typical duration of this course is approximately 2-3 hours to complete. Your enrolment is Valid for 12 Months. Start anytime and study at your own pace.

COURSE REQUIREMENTS:

You must have access to a computer or any mobile device with Adobe Acrobat Reader (free PDF Viewer) installed, to complete this course.

COURSE DELIVERY:

Purchase and download course content.

ASSESSMENT:

A simple 10-question true or false quiz with Unlimited Submission Attempts.

CERTIFICATION:

Upon course completion, you will receive a customised digital “Certificate of Completion”.